Executive Assistant

Bryan, TX

About BlueForge Alliance (BFA)

BlueForge Alliance is an agile program integrator positioned to meet the intense and urgent demand to build capacity for the defense industrial base. We are a unifying organization converging technology, manufacturing, economics, and state and federal government to provide a forward-facing, federated umbrella with national visibility.

As a non-profit, neutral convener, BlueForge Alliance aligns strategy with execution to coordinate regional stakeholders, assess and propose high-value efforts, and rapidly establish and deploy U.S. Department of Defense investments. By streamlining competing priorities and viewpoints, we aim to increase manufacturing capacity and technology adoption, boost the number of available suppliers and diversify investment into the defense industrial base.

Position Description

As an Executive Assistant at BlueForge Alliance, you will play a pivotal role in providing high-level administrative support to our C-Suite leadership. This position requires exceptional organizational skills, attention to detail, and a proactive approach to managing the daily activities and responsibilities of our executive team. Reporting directly to the designated executive, you will be a key collaborator, problem solver, and gatekeeper, ensuring the smooth and efficient operation of the executive office. In addition to the following details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose. In this role you will:

  • Manage and prioritize the executive's complex calendar, scheduling appointments, meetings, and travel arrangements.
  • Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and exceptional communication skills.
  • Prepare and edit correspondence, reports, and presentations on behalf of the executive.
  • Conduct research and gather information to support decision-making and strategic initiatives.
  • Coordinate and plan meetings and special events, both on-site and off-site.
  • Ensure all administrative tasks are completed accurately and in a timely manner, including expense reports, invoicing, and document management.
  • Assist in the preparation and distribution of meeting agendas, materials, and minutes.
  • Manage and maintain confidential information with the utmost discretion.
  • Collaborate with other members of the executive team and departments to facilitate communication and workflow.
  • Proactively identify areas for process improvement and implement efficient administrative procedures.
  • Anticipate the executive's needs and provide proactive solutions to streamline their workflow.
  • Handle incoming requests, inquiries, and urgent matters, delegating or escalating as appropriate.
  • Act as a liaison between the executive and other staff members, ensuring open lines of communication and coordination.

Qualifications

Bachelor's degree in business administration, management, or related field; master's degree preferred and proven experience as an executive assistant or in a similar administrative role supporting senior executives OR

or an equivalent combination of education and experience.

Exceptional organizational skills and attention to detail.

Excellent written and verbal communication skills.

Proficiency in office software, including Microsoft Office Suite and calendar management tools.

Ability to handle sensitive and confidential information with discretion.

Strong problem-solving skills and the ability to adapt to changing priorities.

Professionalism, poise, and the ability to represent the executive office effectively.

Outstanding time management skills and the ability to prioritize tasks effectively.

Positive attitude, flexibility, and a strong work ethic.

Ability to work independently and as part of a collaborative team.


Salary & Benefits

Expected Salary Range $70,000 – 95,000 depending on role and qualifications.

BFA has a competitive benefits package that includes:

  • Health, dental, and vision plans
  • 401k matching program
  • Generous PTO package
  • And more

Other Details

BlueForge Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position requires US Citizenship as a bona fide occupational qualification due to the specific security and contractual requirements associated with our work as a defense contractor.

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations, in accordance with ADA, may be made to enable individuals with disabilities to perform the essential functions.