Program Administrator

Bryan, TX

About BlueForge Alliance (BFA)

BlueForge Alliance is an agile program integrator positioned to meet the intense and urgent demand to build capacity for the defense industrial base. We are a unifying organization converging technology, manufacturing, economics, and state and federal government to provide a forward-facing, federated umbrella with national visibility.                                                  

As a non-profit, neutral convener, BlueForge Alliance aligns strategy with execution to coordinate regional stakeholders, assess and propose high-value efforts, and rapidly establish and deploy U.S. Department of Defense investments. By streamlining competing priorities and viewpoints, we aim to increase manufacturing capacity and technology adoption, boost the number of available suppliers and diversify investment into the defense industrial base.

Position Description

As a Program Administrator (Administrative Associate) at BlueForge Alliance, your role will be pivotal in providing essential administrative support and coordination for various programs and initiatives. Reporting to the Program Manager, you will play a key role in ensuring the successful execution of programs, efficient communication, and the overall effectiveness of our administrative processes. In addition to the following details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose. In this Exempt role you will:

  • Provide general administrative support to the Managing Directors and teams, such as managing calendars, scheduling meetings, preparing documents, and handling correspondence.
  • Assist in the planning and execution of programs and projects within the Marketing & Communications and Workforce Development teams, from initial stages through completion, while adhering to budgetary guidelines.
  • Develop and maintain well-organized project calendars that are accessible to team members.
  • Maintain accurate records of project progress, budget allocations, and resource utilization.
  • Coordinate with internal and external stakeholders associated with the programs.
  • Establish and nurture relationships with stakeholders across the organization.
  • Assist in identifying, assessing, and mitigating program-related risks and ensure contingency plans are in place.
  • Collaborate with team members across BlueForge Alliance to facilitate smooth operations and effective communication.

Qualifications

  • Bachelor's degree in business, administration, or related field; 4-7 years of equivalent administrative support experience may be considered, or an equivalent combination of education and experience.
  • Exceptional organizational skills, the ability to manage multiple tasks effectively, and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office software including Word, Excel, PowerPoint, Suite, Outlook, Teams, and Zoom.
  • Ability to handle sensitive and confidential information with discretion.
  • Ability to work independently and as part of a collaborative team.
  • Strong problem-solving skills and the ability to adapt to changing priorities.
  • Outstanding time management skills and ability to prioritize tasks effectively.

Salary & Benefits

Expected Salary Range $45,000-80,000 depending on role and qualifications.

BFA has a competitive benefits package that includes:

  • Health, dental, and vision plans
  • 401k matching program
  • Generous PTO package
  • And more

Note: This position is part of our administrative track and is classified as an Administrative Associate. The job description outlined here encompasses the primary responsibilities and qualifications for this role but may not include all duties and skills required.

Other Details

BlueForge Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position requires US Citizenship as a bona fide occupational qualification due to the specific security and contractual requirements associated with our work as a defense contractor.

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations, in accordance with ADA, may be made to enable individuals with disabilities to perform the essential functions.